Preview
To: a client
Subject: Thanks for your time today
Many thanks,
Adding it to your email
New Outlook and Outlook on the web
- Press Copy signature.
- Open Settings (the cog), then Accounts, then Signatures.
- Click + New signature, give it a name, click in the box and paste.
- Choose it for new messages and replies, then Save.
Outlook for Windows (classic)
- Press Copy signature.
- In Outlook go to File, Options, Mail, then Signatures.
- Click New, name it, click in the edit box and paste.
- Set it as the default for new messages and replies, then OK.
Outlook for Mac and Apple Mail
- Press Copy signature.
- Outlook: Outlook menu, Settings, Signatures. Apple Mail: Mail menu, Settings, Signatures.
- Add a new signature and paste into it.
- In Apple Mail, untick "Always match my default message font" so the styling is kept.
Gmail
- Press Copy signature.
- Open Gmail Settings (the cog), See all settings, then scroll to Signature.
- Create new, paste into the box, and choose it under Signature defaults.
- Scroll down and Save changes.
The same signature for everyone in Microsoft 365
- Use Copy HTML, then replace the personal details with placeholders.
- Company-wide signatures are set with a mail flow rule in the Exchange admin centre, or a signature service for more control.
- If you want this set up for your whole team, get in touch.